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Reasons to Use Off-site Record Storage


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November 03, 2022

Even in the digital age, physical documents are an important part of today’s business landscape. The problem? These documents often contain private information about employees, clients and customers. Protecting this data is not only an ethical matter, but often a lawful matter as well. 

How can your business better protect its records? Utilizing an off-site record storage company could be the answer you’re looking for. From secure, discreet transportation to hardened facilities that protect your data from outsiders, this added layer of security can give you and your clients peace of mind. 


Off-site record storage offers unique security benefits you might not otherwise be able to replicate in your office. The facilities often offer multi-step security protocols, locks, security cameras, 24/7 surveillance and secure, discreet transportation of assets – all of which are done by trained industry professionals. This process ensures that documents and information are kept private.


Trying to replicate these same security protocols within your own office environment can be extremely costly. From needing additional space for dedicated record storage to purchasing expensive surveillance equipment and hiring personnel, it is likely a much larger ongoing expense than your company may be able to handle. Off-site record storage facilities offer improved security and often structure their fees based solely on the number of boxes being stored. This offers flexibility in lower costs as less storage is needed and only increases costs based on additional needs. 


Federal law regulates the management and accessibility of employee and customer data. If not properly managed, businesses put themselves at risk and often face legal ramifications. This makes secure storage all the more important. Some industries such as Legal, Medical and Financial require storage of documents for a specified period of time. This requires these business types to have long-term storage solutions. 

Utilizing an off-site record storage facility can help ensure compliance and protect your business from unnecessary risk. 


The OSS leadership team has more than 100 years combined experience in regulatory compliance, facility security, law enforcement, transport security and more. Building on this experience in risk management, OSS now offers secure off-site record storage solutions to its clients. We work with: 

  • Government Entities
  • Law Firms
  • CPA Offices
  • Financial Institutions
  • Medical Offices
  • Hospitals
  • Any business needing secure, long-term storage

Interested in learning more? Click below to discover our storage solutions.